NOI-2026-0102 - Notice of Intent to Award-Hired Trucks and Equipment with Operators for Winter Season 2026-2027

Notice of intent 

For

Hired Trucks and Equipment with Operators for Winter Season 2026-2027

Notice of Intent to Award No.: NOI-2026-0102

Issued: Oct 30^th, 2026

1. Notice of Intent (“NOI”)

This Notice of Intent is issued by City of St. Albert (the “City’) for procurements as required by policy and trade agreements in relation to a specific procurement, as detailed below. 

This is a public notice indicating to the vendor community that the City intends to award contracts for snow removal and associated services to qualified vendor(s) who submit their applications through the City of St. Albert website, thereby allowing interested vendors to submit their applications.

2. Description of Procurement

The City has a requirement to hire various equipment and trucks with operators for snow removal services for the winter season 2026-2027.

3. Application Process

Submit the following documents to transportationpw@stalbert.ca

1. Hired Equipment Checklist
2. Completed and Signed Application Form (Hired Equipment Agreement) - 2026_-_2027_contractors_contract_package
3. Health & Safety Responsibility Acknowledgement Form (all initials completed)
4. Environmental Responsibility Form (all initials completed)
5. Certificate of Insurance (2 Million Policy must meet all requirements outlined for Liability Insurance) Including: City as Named Insured, 30-day Notice of Cancellation, and Notice of Subrogation
6. Hazard Assessment (HIAC) for the work completing
7. WCB Clearance letter
8. WCB Rate Sheet
9. Copy of your City of St. Albert Business License (must be obtained prior to application submission and remain valid through entire snow removal season). Please visit Business Licensing for more information.
10. Valid Certificate of Recognition (COR) or Small Employer Certificate of Recognition (SECOR)
11. Copy of Safety Fitness Certificate
12. Copy of Carrier Profile R-Factor and Industry R-Factor (both can be found on your Carrier Profile)
13. Copy of Carrier Profile R-Factor and Industry R-Factor (both can be found on your Carrier Profile)
14. Copy of your company NSC Safety manual including policies and procedures for your drivers. 

Please ensure all the appropriate pages are signed and completed.

4. Submission Requirements:

   If all the requested documentation is not submitted with your application, the City may not award work.

   See City of St. Albert Website for details: https://stalbert.ca/city/public-works/roads/snow-control/hired-trucks-and-equipment/

    

5. Criteria for Award

   a) Completeness of Application and requested documentation

   b) Lowest bid of the technically qualified respondent

The City does not guarantee the work will be awarded on every application as the requirement is weather dependent and the volumes cannot be guaranteed.  

6. Time Frame

The work will be awarded on as needed basis by the City from Nov 1, 2026 through April 30, 2027.

7. Deadline for Application

The submission deadline for applications is Tue Jan 12 2027, 2:00:00 PM Local time. 

Submissions are accepted and awarded as they are received and vetted as per criteria of award.

8. Contact Information

To contact the City in relation to this NOI, respondents should initiate the communication electronically through the bidding system as a preferred method. 

For the purposes of this procurement process, questions related to this NOI are to be submitted through the bidding system by clicking on the “Submit a Question” button for this specific notice. 

9. Trade Agreements 

Unless otherwise indicated, and subject to applicable exceptions and exclusions, this procurement is covered by:

Chapter 5 of the Canadian Free Trade Agreement

Article 14 of the New West Partnership Trade Agreement