Notice of intent to Award 

For

Neptune Water Meter Operations and Maintenance Services

Notice of Intent to Award No.: NOA-2024-0035

Issued: February 16, 2024 

1. Notice of Intent to Award (“NOA”)

This Notice of Intent to Award is issued by City of St. Albert (the “City’) for procurements as required by policy and trade agreements in relation to a specific procurement, as detailed below. 

This is a public notice indicating to the vendor community that the City intends to award a contract for goods, services or construction to a pre‐identified vendor, thereby allowing other vendors to signal their interest in bidding, by submitting a Statement of Capabilities. If no vendor submits a Statement of Capabilities that meets the requirements set out in this NOA, on or before the closing date specified above, the City may then proceed with the award to the pre‐ identified vendor.

The City has a requirement for Neptune water meters and reading systems, equipment, operations, maintenance and support services. The purpose of this NOA is to signal the City’s intention to award a contract for these services and/or goods to the vendor identified in this notice.

Before awarding a contract, however, the City provides other vendors with the opportunity to demonstrate that they can satisfy the requirements set out in this NOA by submitting a Statement of Capabilities during the posting period.

If other potential vendors submit Statements of Capabilities during the posting period that meet the requirements set out in the NOA, the City may undertake a public bid solicitation process in order to award the contract to a vendor that meets the City’s requirements. If no other vendor submits, on or before the closing date a Statement of Capabilities meeting the requirements set out in this NOA, a contract will be awarded to the pre‐selected vendor.

2. Description of Procurement

The City intends to continue with the purchase of Neptune water meters and reading systems, including installation, operation, maintenance, and support services for 5 (five) years. 

3. Justification of Award

In 2017 a competition was posted for the City of St. Alberts Water Meter program.( ITT17-0029). Neptune Technology Group Canada was the successful proponent to this competition for the supply and install, operation maintenance and support of the Neptune water meters and reading systems. Neptune Technology Group Canada is the Manufacture of this product and is the current service provider for the existing hardware; Neptune Technology Group Canada will be awarded this contract to ensure the continuity of our utilities and the consistency of the Neptune water meters and reading systems for our complete Neptune system. It is the City’s understanding that only Neptune water meters and reading systems are compatible with the existing system and Neptune Technology Group Canada is the OEM manufacturer of Neptune equipment in Alberta. 

4. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements)

Any interested vendor must demonstrate in a Statement of Capabilities that it meets all the following. The City reserves the right to validate the submitted Statement Capabilities within a set time  period (if applicable)

1. That the Vendor is a Neptune equipment authorized distributor, service technicians and warranty service provider with trained personnel to provide hardware, installation, operation, maintenance, and services support of Neptune equipment for the region including the City of St. Albert, and
2. That Vendor is capable to provide hardware, installation, operation, and maintenance services support to the City within a reasonable timeframe, as required by the City.
3. The vendor has a local service warehouse within the Greater Edmonton Region, Alberta

5. Award Details 

Vendor (pre-identified): Neptune Technology Group Canda. 

1. Time Frame for Delivery or Length of Contract and Extension Options

It is anticipated that the resulting contract will be awarded for 5 (five) year term.

1. Value: Estimate $265,000 per year for a estimated total of $1,400,000 Excluding GST

6. Deadline for Statement of Capabilities

The submission deadline for this NOA is February 29, 20242:00:00 PM Local time. 

7. Contact Information

To contact the City in relation to this NOA, respondents must initiate the communication electronically through the bidding system. The City will not accept any respondent’s communications by any other means, except as specifically stated in this NOA.

For the purposes of this procurement process, 

Questions related to this NOA are to be submitted through the bidding system only by clicking on the “Submit a Question” button for this specific notice.   

 8.  Submission Instructions

Unless otherwise indicated, attach the statement of capabilities per NOA requirements as an attachment to a question in the bidding system.

9. Trade Agreements 

Unless otherwise indicated, and subject to applicable exceptions and exclusions, this procurement is covered by:

☒Yes    ☐ N/A 

North West Free Trade Agreement - NWPTA

Canadian Free Trade Agreement – CFTA

Canada-European Union Comprehensive Economic and Trade Agreement - CETA